Terms & Conditions (trade)

 

AUCKLEY SHOW BOOKINGS TERMS AND CONDITIONS 

Sat 15th Aug 2026

2026 - Subject to Revision
  1. The committee’s decision on all matters is final
  2. No Tombola other than Official Show
  3. No Raffle other than Official Show
  4. No Catering other than contracted in advance*
  5. Fairground Attractions by individual contract only**
  6. Prizes in the form of cigarettes or live animals are NOT ALLOWED.
  7. The committee may impose any requirement deemed necessary to protect public health without prior notice.
  8. The number of individual stalls or entertainments may be restricted by class or type.
  9. All stands to be on site by 9.30am    (Late arrivals treated as cancellation) 
    Trading time    10.30 am to 5.00 pm
  10. No equipment, vehicles or goods outside the designated stand limit.
    Separate car park. Limited loading times. 
  11. In the event of Cancellation of booking by trader, Refunds shall be as follows:
    Cancellations more than 6 weeks prior to show   -  100%
    Cancellations 4 - 6 weeks prior to show   -  50% 
    Cancellations less than 4 weeks prior to show  -  NIL 

    *No catering allowed other than previously agreed and contracted by committee. 
    Food suppliers must supply evidence of hygiene rating (4 or above)
           
    **Fairground Rides, Bouncy Castles etc, & Caterers are subject to prior Agreement with the committee.
     
  12. ALL TRADERS must have their own 
    Risk Assessment
    PUBLIC LIABILITY INSURANCE 
    CATERERS must display appropriate council Hygiene Rating Notice
                                                                  (copies must be available upon request)
  13. PARKING.   NO PARKING IS PERMITTED ON THE FIELD WITHOUT A PERMIT
    NO PARKING  ON CRAFT STALLS, Parking on trade stands must be inside stand area. Parking permits are for ONE car in space as booked. 
    A separate trade car park is provided for all other trade parking.
    (Any vehicle parked at a trade stand must be wholly within booked area otherwise additional charges will be made. Free parking is available in public car park  Vehicles larger than a car may be directed to alternative parking areas )
    ADDITIONAL TERMS
  14. The committee retain the right to cancel any booking at any time, in which case compensation will be limited to the total of any fees already paid to the Show Committee.
  15. Traders are responsible to provide their own insurance and must operate in a safe manner. They are responsible for their own legal conduct and must observe any legal obligation that applies to their trade or attendance.
  16. Evidence of safety certification and any required registrations must be made available upon request and should be displayed whilst trading if appropriate.
  17. Power is not available. Prior notice must be given for the use of generators. They should be diesel or LPG and be included in a risk assessment.
    Water is not not available, supply should be brought if required. Trade waste is to be removed by the trader.
  18. Any other requirements detailed in our “Application Information” on our website will form part of the terms and conditions accepted